Privacy Policy

Protecting Your Data

At ClearBooks, we take your privacy seriously. This policy outlines how we collect, use, and protect your information.

Last Updated: 2025-04-10

Introduction

BoonTech Cloud Limited ("we," "our," or "us") operates the ClearBooks application, an accounting and financial management platform for small businesses, freelancers, and accountants. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our ClearBooks application and related services.

We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy policy or our practices regarding your personal information, please contact us at privacy@boontech.cloud.

Information We Collect

We collect information that you provide directly to us when you:

  • Create an account and set up your tenant profiles
  • Use features of our application (invoicing, expense tracking, income projections, etc.)
  • Contact our customer support or respond to surveys
  • Connect third-party services to your ClearBooks account

This information may include:

  • Account information (name, email address, password, phone number)
  • Business information (company name, address, tax ID numbers, industry)
  • Financial information (bank account details, transaction records, invoice data)
  • Customer and vendor information that you input into the system
  • User content (notes, file attachments, messages)
  • Usage information and preferences

Multi-Tenant Data Isolation

Our platform utilizes a multi-tenant architecture that allows users to manage multiple businesses from a single login. We implement strict data isolation measures to ensure that each tenant's data is securely separated and cannot be accessed by unauthorized parties, including other tenants within your account.

How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our services
  • Process transactions and send related information
  • Send administrative messages, updates, security alerts, and support messages
  • Respond to your comments, questions, and customer service requests
  • Monitor and analyze usage patterns and trends to enhance user experience
  • Protect against, identify, and prevent fraud and other illegal activities
  • Comply with our legal obligations

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law. When determining how long to keep your data, we consider:

  • The amount, nature, and sensitivity of the personal information
  • The potential risk of harm from unauthorized use or disclosure
  • Whether we can achieve the purposes of processing through other means
  • Legal, accounting, and reporting requirements

You can request deletion of your account and associated data at any time. We will process this request within 30 days, except where we are legally required to retain certain information.

Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following situations:

  • With your consent: We may share information when you direct us to do so.
  • Service providers: We may share information with third-party vendors who provide services on our behalf (e.g., hosting, email delivery, analytics).
  • Business transfers: If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of that transaction.
  • Legal requirements: We may disclose information if required by law, regulation, legal process, or governmental request.
  • Protection of rights: We may disclose information to protect the rights, property, or safety of ClearBooks, our users, or others.

Security Measures

We implement appropriate technical and organizational measures to protect the security of your personal information, including:

  • Encryption of data both in transit and at rest
  • Regular security assessments and penetration testing
  • Strict tenant isolation in our multi-tenant architecture
  • Access controls and authentication requirements
  • Regular security training for our staff
  • Incident response plans

While we strive to protect your personal information, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

Your Rights Under GDPR

If you are located in the European Economic Area (EEA), you have certain rights regarding your personal information:

  • Right to access: You may request access to your personal information.
  • Right to rectification: You may request correction of inaccurate or incomplete information.
  • Right to erasure: You may request deletion of your personal information in certain circumstances.
  • Right to restrict processing: You may request restriction of processing of your personal information.
  • Right to data portability: You may request a copy of your data in a structured, machine-readable format.
  • Right to object: You may object to processing of your personal information in certain circumstances.

To exercise any of these rights, please contact us at privacy@boontech.cloud. We will respond to your request within 30 days.

Cookies and Similar Technologies

We use cookies and similar technologies to collect information about your browsing activities and to distinguish you from other users. This helps us provide you with a better experience when you use ClearBooks and allows us to improve our service.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of ClearBooks may become inaccessible or not function properly.

International Data Transfers

Your information may be transferred to, and processed in, countries other than the country in which you reside. These countries may have different data protection laws than your country.

Whenever we transfer your personal information outside of the EEA, we ensure a similar degree of protection is afforded to it by implementing appropriate safeguards, including:

  • Using specific contracts approved by the European Commission that give personal data the same protection it has in Europe
  • Transferring data to countries that have been deemed to provide an adequate level of protection

Children's Privacy

Our services are not intended for children under the age of 16. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information without parental consent, please contact us, and we will take steps to remove such information.

Changes to This Privacy Policy

We may update our privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last Updated" date. You are advised to review this privacy policy periodically for any changes.

Contact Us

If you have any questions about this privacy policy or our data practices, please contact us:

BoonTech Cloud Limited
24623 Adelaide Park,
Harare, Zimbabwe
Email: privacy@boontech.cloud
WhatsApp: +263 735 613 353